22.02.2020

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Documents of civil status

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In accordance with the Decree of the Government of the Republic of Moldova No.163 of 15.02.2007 the certificates of registration of civil status records and the duplicates thereof shall be submitted to the procedure of Apostille, which term since the date of issue thereof shall not exceed 3 months. An exception to this rule shall be only death records (certificates). Nevertheless, there is also a requirement in this case – such records (certificates) had to be issued after 24.02.1998. This way, there always happens that our clients are not informed about it and appeal to us for the service of Apostille of documents which are not in accordance with the terms mentioned above.

In such situations, upon client’s wish, our lawyer may undertake the obligation and responsibility to require, on the basis of a power of attorney, the duplicates of certificates of registration of civil status records that you need from the bodies of Registry Office of the Republic of Moldova, thus releasing you from exhausting procedures and long lines.

The duplicates of certificates of registration of civil status records shall have the same legal force as the certificates issued upon the registration of civil status records. Upon the registration thereof, the same shall be marked “DUPLICATE”.

The certificates of registration of civil status records are the following ones:

• Birth record (certificate)
• Marriage record (certificate)
• Divorce record (certificate)
• Record (certificate) of surname and/or name modification
• Death record (certificate)
• Adoption record (certificate)
• Affiliation record (certificate)

Since recently, the Republic of Moldova has become the member of Vienna Convention No. 16 of the International Commission on Civil Status of 08.09.1976. Under this Convention, the Republic of Moldova has gained the possibility to issue multilingual archival extracts (transcripts) from civil status records. Such documents shall enter into legal force on the territory of member states of Convention:

Germany, Belgium, Spain, France, Italy, Luxembourg, Netherlands, Portugal, Switzerland, Turkey, Slovenia, Croatia, Macedonia, Bosnia, Herzegovina, Serbia, Lithuania, Poland, Montenegro.

The priority of multilingual archival extracts (transcripts) of civil status records consists in the fact that such document does not require legalization or stamp of Apostille. Beside this, such document shall not need to be translated due to the introduction of invariable phrases into 12 languages in the typified blanks.

The multilingual archival extracts (transcripts) of civil status records are of three types:

• Multilingual archival extract (transcript) of birth record (certificate)
• Multilingual archival extract (transcript) of marriage record (certificate)
• Multilingual archival extract (transcript) of death record (certificate)

Beside this, the Republic of Moldova is the member of Munich Convention No. 20 of the International Commission on Civil Status of 05.09.1980 which stipulates the issue of certificates on matrimonial capacity upon the request of citizens. Such document shall be necessary to the citizens of the Republic of Moldova who intend to marry abroad. This certificate shall certify the civil status and absence of any legal impediments for registering the marriage abroad. The certificate of matrimonial capacity shall also not require translation and procedure of legalization (authentication). This document shall enter into legal force on the territory of member states of Convention:

Germany, Austria, Spain, Italy, Luxembourg, Netherlands, Portugal, Switzerland, and Turkey.

All the documents mentioned above also may be obtained on the basis of a power of attorney from you. For more detailed information as regards the civil status records, please address to our office. Our lawyer shall give you a qualified consultation as regards your situation.